Administrative Specialist- Department of Theatre

Full-Time Non-Exempt, MR04

The University of Tennessee Department of Theatre and Clarence Brown Theatre seeks an Administrative Specialist to provide administrative support to Theatre’s faculty, staff, and students.  The Administrative Specialist will provide assistance and support to Theatre’s Departmental Office in the areas of human resources and academic administration.

Duties and Responsibilities:

  •  Under the guidance of the Business Manager, prepares and submits bi-weekly and monthly payrolls before required Payroll deadlines, time and leave entries, and HR hiring documents and personnel changes.
  • Prepares payment forms and supporting documentation for guest artists and workshop guests.
  • Assists the Department Head and Business Manager with the timely preparation and submission of tenure and promotion dossier documents, faculty leave documents, and requests for faculty appointments.
  • Assists scholarship committee as needed with collecting and managing scholarship applications.  Assists business manager with graduate student stipends and fellowship allocation documents as well as graduate student tuition central fee waivers.  Works with Financial Aid to ensure scholarship funds are distributed to students each term.
  • Assists with overrides for student registration, department’s academic timetables, teaching schedules, and declarations for majors, minors, and concentrations.
  • Maintains files and recordkeeping for the department.
  • General administrative office duties for Theatre’s Administrative Office, including answering the main department phone and welcoming visitors and guests; managing the department’s mail and packages; and assistance with preparing meeting or event spaces as needed.
  • Theatre’s point of contact with Parking Services for obtaining parking passes for visitors and guests.
  • Theatre’s point of contact with Facilities Services for McClung Tower work order requests.
  • Assists the Accounting Specialist as needed with procurement card statement preparation, Concur travel requests and expense reports, and reconciliation of temporary hire labor budgets.
  • Assists Theatre faculty and staff with other administrative office needs as directed.

More Information and apply online HERE.

Equal Employment Opportunity Statement

All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865) 974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

The CBT is dedicated to building a culturally diverse and equitable environment and strongly encourages applications from minorities and women. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.

The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. We invite and encourage applications from women and minority candidates.